Privacy Policy - Big Gay Out

1. Who We Are

Data Controller: BIG GAY OUT UK LTD

Contact: Owain Gwynfryn Evans – owain@biggayout.org

2. What Personal Data We Collect

a. Contact Details

Name, email address, telephone number (either via the messaging facility at biggayout.org or via the sign-up form at https://nas.io/big-gay-out)

b. Communications

Messages, sign-up responses, event-specific questions

c. Optional Consent Info

Preferences about events/newsletters

3. How We Collect Your Data

a. Directly

When you sign up for events or submit forms

b. Indirectly

Through cookies or Google Analytics when browsing pages

4. Legal Basis for Processing

a. Your Consent

Opt-in to receive emails and updates

b. Legitimate Interests

For analytics and site improvement

c. Contractual Necessity

When you sign up for certain events

5. Why We Use Your Data

To provide event updates, confirmations, or instructions
To send occasional newsletters/promotions if you have consented
To analyse site usage, with the aim of improving our user experience

6. Who We Share Your Data With

Nas.io or similar event/sign-up services (for form processing)
Email marketing providers (e.g., Mailchimp) – only with your consent
Analytics services (like Google Analytics) – for anonymised site stats
Legal or regulatory authorities, if required by law (e.g., court orders)

7. Transfers Outside the UK

If any data is stored or processed outside the UK/EEA, we ensure adequate safeguards, such as the use of standard contractual clauses or by only using service providers approved by the UK Government.

8. How Long We Keep Your Data

Event sign-up data: Archived up to 2 years, unless you request earlier deletion
Marketing data: Retained until you unsubscribe
Analytics data: Aggregated/archived within 26 months (in line with the Google Analytics default)

9. Your Rights

Under UK GDPR, you have the right to:

Request access to your data
Request rectification or deletion of your data
Restrict or object to our processing of your data
Request portability (where applicable)
Withdraw consent at any time (e.g., via an unsubscribe link or by emailing us directly)
Lodge a complaint with the UK Information Commissioner’s Office

To exercise any of your rights, please contact us via email or through the message form on our website.

10. Cookies & Similar Technologies

We use:

Essential cookies: Needed for site functionality (e.g., form submissions)
Analytics cookies: To help us understand how you use our site

You can manage or opt out of cookies via your browser settings or the consent pop-up when you first visit our site.

11. Policy Updates

We may update this privacy policy periodically. The latest version will be published here with an updated “Last updated” date.

This privacy policy was last updated in July 2025.